HABEL® DMS

The daily increase in the abundance of information in printed and digital format presents companies with perpetual challenges. In order to keep all employees immediately updated with information from suppliers and customers as well as business processes, HABEL DMS provides an intelligent solution that will perform the essential organization, distribution and security tasks within your company.

HABEL DMS protects, manages and organizes all the information from your company’s various documents, such as Office documents, CAD data, e-mails, etc., using an automated and fully tamper-proof process. Efficient interfaces (COLD archiving) guarantee the secure archiving of documents from ERP, CRM and accounting programs. High-performance scanners capture a multitude of printed documents within seconds and transfer these to the HABEL Document Management System.

HABEL DMS makes it extremely easy to locate archived data. Users can reliably access all the documents relating to a business transaction using convenient search masks and instantly gain a transparent overview. Anywhere, anytime. So that you are immediately able to deliver information in the event of any queries and are ready to make decisions during important business negotiations, allowing your company to remain competitive.

Various solutions with practical tried and tested benefits are available, such as digital contract management for secure contract monitoring and digital personnel management for rapid access to employees’ personnel files, for example. There is also an encryption module for sensitive data. ZUGFeRD and XRechnung invoices can be processed using HABEL DMS. Optional document recognition reads text content and enables automatic document review and approval, up to and including automatic incoming invoice verification and posting. It is also possible to connect locations, to allow all information and documentation to be universally accessible in all branch offices across all sites.

HABEL DMS can be upgraded to include our workflow solution, allowing the automatic electronic distribution of documents within your company—quickly, easily and across all locations. This ensures that information can be continuously circulated, with much shorter lead times. And what’s more, every employee can always see where their documents are, along with their processing status. This eliminates printing, copying and shipping costs and also makes it easier to monitor deadlines and comply with authorization rules.

Notes, bookmarks, official stamps and other tags can easily be attached to documents. And what’s more, previous versions of a document can be accessed using versioning. This way, any changes can be tracked at any time, along with the various work statuses. The optionally available export function to external media provides additional autonomy and flexible application.

When entering a single search criterion—such as an order number—HABEL retrieval displays the entire transaction on the screen within seconds: inquiry, quote, order, order confirmation, delivery note, invoice and any other documents as well as any correspondence, providing information about the entire business transaction. How does it work? Quite simply: HABEL neatly stores all the receipts and documents for the corresponding transaction during the automated archiving process.