HABEL DMS

The daily increase in the abundance of information in printed and digital format presents companies with perpetual challenges. In order to keep all employees immediately updated with information from suppliers and customers as well as business processes, HABEL DMS provides an intelligent solution that will perform the essential organization, distribution and security tasks within your company.

HABEL DMS protects, manages and organizes all the information from your company’s various documents, such as Office documents, CAD data, e-mails, etc., using an automated and fully tamper-proof process. Efficient interfaces (COLD archiving) guarantee the secure archiving of documents from ERP, CRM and accounting programs. High-performance scanners capture a multitude of printed documents within seconds and transfer these to the HABEL Document Management System.

HABEL DMS impresses with its uncomplicated retrieval of archived data. Users can easily retrieve all documents related to a business transaction using convenient search masks and receive a transparent overview at a glance. From anywhere, anytime. This means you are immediately ready to provide information in response to any inquiries and ready to make decisions in important business negotiations. This will ensure your company remains competitive.

Various solutions with practical tried and tested benefits are available, such as digital contract management for secure contract monitoring and digital personnel management for rapid access to employees’ personnel files, for example. There is also an encryption module for sensitive data. ZUGFeRD and XRechnung invoices can be processed using HABEL DMS. Optional document recognition reads text content and enables automatic document review and approval, up to and including automatic incoming invoice verification and posting. It is also possible to connect locations, to allow all information and documentation to be universally accessible in all branch offices across all sites.

HABEL DMS can be expanded with our workflow solution and enables the automatic and electronic distribution of documents within the company – quickly, easily and across locations. This ensures a continuous information cycle with significantly shorter processing times. Moreover, every employee can track at any time where the documents are located and what their processing status is. There are no printing, copying and shipping costs. Furthermore, deadlines can be monitored more easily and competency rules can be better adhered to.

Notes, bookmarks, official stamps and other tags can easily be attached to documents. And what’s more, previous versions of a document can be accessed using versioning. This way, any changes can be tracked at any time, along with the various work statuses. The optionally available export function to external media provides additional autonomy and flexible application.

When entering a single search criterion—such as an order number—HABEL retrieval displays the entire transaction on the screen within seconds: inquiry, quote, order, order confirmation, delivery note, invoice and any other documents as well as any correspondence, providing information about the entire business transaction. How does it work? Quite simply: HABEL neatly stores all the receipts and documents for the corresponding transaction during the automated archiving process.